Cellar management

It is vital that every pub has a well-kept cellar. Whilst it is out of sight, licensees must ensure their cellar is well maintained to prevent low quality beer and poor hygiene standards. A well maintained cellar means a happy customer.

This page provides guidance for licensees ranging from line cleaning to the protocol if there is a flood.

  • 87 million pints of beer wasted since pandemic started, costing beer and pub sector £331 million

    05 February 2021

    BBPA reveals quantity of beer thrown away in lockdown and cost to sector, as it urges Government to continue its support in what it hopes are final months of crisis The British beer & Pub Association, the leading trade association representing brewers and pubs, has today revealed that up to 87 million pints of beer could have been wasted since the Coronavirus pandemic started. At an average cost per pint of £3.81 in a pub, it means pubs have lost £331 million in revenue on beer that they have been forced to destroy as they could not sell it because of the three lockdowns and tier restrictions (1). The trade association says this is revenue that would usually pay for hundreds of thousands of jobs in pubs and breweries across the UK, as well as the maintenance and upkeep of pubs in communities across the UK. It is urging the Government, and Chancellor Rishi Sunak, to continue providing support to the sector in the coming months if pubs continue to stay closed.  With a Budget expected in March, it is urging the Chancellor to extend the VAT cut for hospitality and Business Rates holiday, as well as cut beer duty for when pubs reopen. Emma McClarkin, Chief Executive of the British Beer & Pub Association, said: “Our sector is in limbo. And at several points in the last 12 months pubs and breweries have effectively had to pour their revenues down the drain. “We have no idea or clarity from Government on when we can re-open again. What we do know is if we cannot reopen in the near future, without further Government grant support and extensions to the job retention scheme, pubs and brewers will no longer have the cash left to survive and a wave of closures will be inevitable with jobs lost. “Even when they can reopen, pubs and brewers are still likely to need Government support to help them kick-start their businesses again. “With a Budget coming up in March, we are urging the Chancellor to continue to support our sector in what we hope are the final months of this crisis. “If pubs remain closed beyond March, further grants need to be delivered to them and brewers. Without this, neither pubs or brewers will be around to brew and serve beer when we can reopen. “Stimulus support is also going to be essential for our sector to kick-start again and lead the economic recovery. The VAT cut for hospitality, whilst welcome, has not been used as the sector has been closed. It must be extended. Likewise, the Business Rates holiday must be extended as pubs do not have the cash to pay it now because they have been closed. “£1 in every £3 spent in a pub goes to the taxman because of excessively high beer duty. We pay 11 times more beer duty than Germany or Spain. Having been closed or facing restrictions for the best part of a year, now is not the time to be punishing pubs and brewers with the excessive beer duty we pay in the UK. The Chancellor must listen to the 490,000 people who have signed the Long Live the Local petition and cut beer duty in his budget to protect pubs and jobs (1).” Notes to Editors   CGA average “on-trade” price of a pint from 2019 Long Live The Local is the consumer campaign calling on the Government to cut beer duty to help pubs with the excessive tax burden they face: https://www.longlivethelocal.pub/

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  • BBPA launches free cross-industry platform to destroy 70 million pints of spoilt beer and re-claim millions in duty

    03 June 2020

    Pubs, bars, hotels and other businesses can pre-register to use platform at returnyourbeer.co.uk from today The British Beer & Pub Association, the leading trade body representing Britain’s brewers and pubs has today launched a cross-industry platform to enable participating brewers to manage the safe destruction of their brands in pubs and for the millions of pounds in excise duty from unsalable beer to be reclaimed and the appropriate and agreed recompense passed back to licensees. Licensees with spoilt beer and cider in their cellars can access the platform by visiting www.ReturnYourBeer.co.uk via mobile, tablet or computer and creating a profile. Once their profile has been created they can follow guidance and instructions on the platform to seek permission from the brand owner to destroy their beer and cider in an environmentally friendly manner in compliance with local water authorities. Licensees can also record destruction through the platform enabling duty to be claimed back by brewers, who will then agree the means of reimbursing the customer By using the platform, businesses such as pubs, hotels, bars and clubs will be able to destroy draught beer and cider that has become spoilt as a result of the COVID-19 lockdown and free up space for fresh deliveries, enabling them to restock and get cellars ready for re-opening. Brewers who have signed-up to the platform to list their brands and suppliers include Budweiser Brewing Group UK&I, Heineken, Molson Coors, Carlsberg, Asahi and Marstons, C&C (excluding Tennants), St. Austell, Adnams, Timothy Taylor, Innis & Gunn, Black Sheep and JW Lees. More brewers are expected to join the platform, making it even easier for licensees to help clear their cellars and re-stock in preparation for re-opening. Originally created and developed as a concept by Budweiser Brewing Group UK&I, the site has been handed over and further developed as a wider industry platform by a BBPA steering group composed of brewers and pub operators. From launch, the site will be administered on behalf of the sector by the British Beer & Pub Association. Whilst the site has been developed for broad use across the sector, licensees who run a Managed or Leased & Tenanted pub are reminded of the need to check with their pub operator first before attempting to use the site to clarify whether an alternative approach is preferred. As many as 70 million pints of British beer from UK pubs will have to be destroyed after they were forced to shut due to COVID-19. Being able to reclaim excise duty on this beer will be worth tens of millions of pounds to the on-trade. Pubs were amongst the very first businesses to be shut down due to COVID-19 in the UK, having been ordered to shut on March 20th. They will not open until 4th July at the earliest according to the Government’s recently published roadmap. That time period will mean that much of the beer left in storage in pubs will be spoiled or out-of-date by the time they re-open. Emma McClarkin, Chief Executive of the British Beer & Pub Association, said: “We’re encouraging businesses with spoilt beer they need to destroy to visit www.ReturnYourBeer.co.uk and pre-register. The platform will provide guidance and instructions necessary to destroy beer, as well as crucially recording that destruction to enable duty to be claimed back on it. We estimate this could be worth tens of millions of pounds of credit flowing back to pubs and the wider on-trade. Crucial at this hugely challenging time. “This cross-industry platform is free to use and should help businesses of all shapes and sizes who serve draught beer as they re-stock and re-fresh ahead of re-opening.”     Frequently Asked Questions Why have you created this website ? In order to prepare Britain’s pubs for Summer re-opening it is vital that out of date beer is safely disposed of to enable restocking of pub cellars with fresh beer ready for sale. As duty is already paid by the brewer on the beer held in pubs, HMRC demand transparency over the process of disposal and the volumes of beer involved before brewers can reclaim the duty on unsold stock and re-credit customers. This web tool enables licensees to securely record the volumes of beer in full and broached (part-sold) containers held in their cellars and communicate these to brewers in a cost effective way.   What do the licencees have to do ? We are urging licensees to pre-register via the returnyourbeer.co.uk website to enable brewers to begin the process of verification required before beer disposal can be authorised. Once verification is agreed licensees will be taken through a step by step process to safely record volumes of beer disposed of according to BBPA-endorsed processes. HMRC have agreed with BBPA that photographic evidence supplied by the licensees will be acceptable and the website enables the publican to upload these images to verify the volumes of stock destroyed and the process undertaken to conform with Environment Agency and local Water company consents.   What will the brewers do with this data ? The data will be cross-checked with the brewery to ensure the volumes correspond with volumes of beer sold to customers. The data will remain confidential to the brewers involved and will only be used by the brewers to calculate duty reclaims from HMRC (as agreed) and to enable either a re-credit of the duty amount or like-for-like replacement of stock at no additional cost depending on the individual brewer policy.   How many pubs will be registering ? Initially we anticipate 20,000 free trade pubs with cellars would make use of the website as well as other parts of the licensed trade, including multiple operators, stocking draught beer.   How many brewers brands are included within the scheme ? All of the top selling beer brand owners are supporting this initiative on launch and along with some regional brewers, we are envisaging that brewers producing c.90% of unsold draught beer remaining in pubs will be part of the BBPA scheme. The benefit of the website will be especially felt by outlets and pub businesses with multiple lines of different brewers’ brands held in their cellars as it provides a single point of entry of data aimed at a number of suppliers.   Why can’t the beer just be poured down the drains or returned to the Breweries ? The beer volumes involved would present challenges for the water supply if the disposal is not carefully managed in a phased and controlled way. The weight of full containers in cellars present a significant manual handling risk, as well as particular logistical and safety challenge during this period.  Brewers would therefore prefer the kegs and casks to be emptied prior to their collection where possible.   Who is paying for the website ? The start-up costs and ongoing maintenance of returnyourbeer.co.uk are being met by the participating brewers.

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Contact Us

  • For any queries, please contact the BBPA using the contact form below.

Did you know?

48,350

the number of pubs in the UK.